Important Announcement (Updated 11/02/2021)

The wiki version upgrade is postponed to Monday, November 8, from 5:30 AM to 8:00 AM PST - More information can be found in our Confluence 7.4.13 upgrade documentation.
Please plan accordingly.

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What is a Space Administrator?

A space administrator is one who leads ('owns') the organization and management of their wiki space contents and the access to these contents.  This person manages the permissions for the space and can modify the overall look and feel of the space.

The person who requests a new wiki space is designated as the default space administrator of that space. Additional space administrators may be assigned to the space by any existing space administrator and will have the same access, permissions, and responsibilities as the original requester.  We recommend having at least one backup space administrator who can perform your duties when you are away.

Space administrators must be UCSF faculty, staff, or students.

Who are the Space Administrators of a wiki space? 

To find the space administrator(s) for a given space, go to the Space Tools menu (bottom left) and select Overview

Space Admin Controls:  

The Space Admin controls are found in the Space Tools menu at the bottom of the left sidebar.  If you're the owner/requester of a wiki space or you've been given Space Admin permissions by the owner, you'll see these menu options (see screenshot to the left) to control user access and permissions, change the look and feel of the space, and modify other settings.

Roles and Responsibilities:  

Space Administrators are the first level of support for granting access to their wiki space.  Space Admins have full access to the tools that enable them to manage users into their wiki space. They are also better equipped to know the levels of permissions that would be appropriate.   Wiki Admins support them if they run into issues.


In addition to the instructions below for space administrators, check the Wiki Basics and FAQs pages for more information. If you have any further questions, please email the wiki administrators.



User Access/Permissions

Access to your wiki space and pages is determined by the setup in the Permissions page.  If a user is not in the setup, they WILL NOT BE ABLE to access your wiki space and pages.

Find out who has access to your space and what they can do there.

Add/Remove Individual User Permission
Grant access and permissions to users on an individual basis.  
Add other individuals as space admins.
Create or maintain a user group for your Space; Set up a page to display a list of users in a group.
More Information
All about wiki accounts, space types, and permission types.

Additional Documentation

These links go to the Confluence Documentation website:



Space Admin FAQs

How do I give someone access to my space or find out who already has access?
In your space, click the Space Tools menu (bottom left) and select Permissions.  This page shows groups and individuals that can access your wiki space (and their respective permission types). 

If you see confluence-users as one of the groups having access to your wiki space, this means that your wiki space is 'login-required' and its contents are accessible by all users with a login id into Wiki@UCSF.   This group includes UCSF users and all invited collaborators from UC locations and affiliate organizations (e.g. Boston University).  The inclusion to this group is automatic and handled by the system.

For instructions, see View/Change Permissions and the other links in the 'User Access/Permissions' panel to the left.

Which users are in a user group?
You can use the User List macro to display a list of users in a group. For instructions, see User Group Maintenance. Space Administrators can create a new user group or add/remove users in a group using the Custom Space User Management tool under within Space Tools.

Is it possible to let users see or edit certain pages in a space but not others?
To set restrictions for a page, click the lock icon above the page name.

Status
titleCommon Issue
Remember that Viewing/Editing restrictions on a page do not grant viewing/editing permissions to users — they restrict these permissions to certain users or groups among those who have already been granted these permissions in the space (see View/Change Permissions). For additional documentation, see Page Restrictions and Permissions and restrictions.

Is there a list of all restricted pages in my space?
In your space, click the Space Tools menu (bottom left) and select Permissions. Click the Restricted Pages tab to see the list. For additional documentation, see View all restricted pages in a space.
Can I recover a deleted page or attachment?
In your space, click the Space Tools menu (bottom left) and select Content Tools. Click the Trash tab to see a list of deleted pages and attachments. Click the Restore link to the right of the one(s) you want to recover. For additional documentation, see Restore deleted pages.
Can I modify the left sidebar?
In your space, click the Space Tools menu (bottom left) and select Configure Sidebar to modify elements as desired. Don't forget to click the Done button at the bottom to save your changes. For additional documentation, see Configure the Sidebar.
Can I use Google Analytics in my space?
You can use the HTML macro to insert Google Analytics tracking code on any page you want to track in your space. Go to the page you want to track, click Edit, and add an HTML macro in the body of the page by typing {html}. Inside the HTML macro block that appears, paste the javascript tracking code copied from your Google Analytics account. Don't forget to save the page when you're done. It may take up to 24 hours for your data to appear in Google Analytics.
How do I delete my space?
If you no longer need your wiki space, please email the wiki administrators to request that it be deleted. Keep in mind that once the space is removed, it is no longer recoverable. If you want to make a backup of the content in your space before it is removed, see Export Content to Word, PDF, HTML, and XML.